Affiliated institution forms issued by the University and specified by the Immigration Agency are necessary when renewing (or changing to) the status of residence of Student at the Immigration Services Agency of Japan. Applicants requiring these forms should, after receiving a letter of acceptance, contact the following campus office (international exchange office) in advance, and bring their Residence Card, passport, student ID from their current affiliated school, and JFOU letter of acceptance to the university office.

Students who have enrolled via selection of international applicants can obtain their letter of acceptance in data form on the My Page for Admission.

*Besides College of Business Management: Machida Campus (Office of International Programs)

TEL: (+81)42 797 5419 (Weekdays 9:00AM to 5:00PM)

E-mail: inbound@obirin.ac.jp

*College of Business Management: Shinjuku Campus Office

TEL: (+81)3 3366 0201 (Weekdays 9:00AM to 5:00PM)

E-mail: sjk_info@obirin.ac.jp

*This covers applicants to who submitted the Application for University Representation during Certificate of Eligibility Acquisition Process with their application documents.

Applicants who have completed enrollment procedure by the prescribed deadline may select proxy application by the University for their Certificate of Eligibility (Student).
The screening for a Certificate of Eligibility typically requires around two months, so if you would prefer us to apply on your behalf, please pay the Enrollment Fee and promptly apply via following steps, regardless of the enrollment deadline.

Please prepare the necessary documents listed below and send them to the submission address.

Please note that additional time will be required for issue of the Certificate of Eligibility by the Immigration Services Agency of Japan if there are problems or omissions with the documents.

(1) Application for Certificate of Eligibility

Application for Certificate of Eligibility (Excel file, HANDWRITING PROHIBITED)

– Please enter the necessary items. (Items 9,14,22,30 and the signature of the applicant are not required)

– When circling options such as yes/no is required, please copy and paste the circular shapes located in the gray area to the right of the application form.

– Please enter your name in item 3 as it is spelled alphabetically on your passport.

– Please enter the place of birth in item 5 to the level of ABC province, ABC city.

– The Certificate of Eligibility will be sent to the home town/city address in item 8. Please be sure to enter it in English characters, correctly, and in detail.

– With regard to the occupation in item 27 (2) ③ , please enter sufficient detail to show the nature of the business. For example, for company employees, write “banker” or “food company employee,” or for self-employed people, please write “hotel management” or “restauranteur.”

– With regard to the annual income in item 27 (2) ④ , please enter the exchange rate used and the amount in Japanese yen. (E.g. “3 million yen (1 renminbi = ABC yen),” “3 million yen (100 won = ABC yen)” )

– There is no need to enter anything in Affiliated Institution pages 1 and 2 as JFOU will create this for you.

​​*Request for Issuance of the Certificate of Eligibility will be made once completion of enrollment is confirmed. Please be sure to meet the enrollment and data submission deadlines.

*Please also let us know when Request for Issuance of the Certificate of Eligibility is not necessary (such as if you have dual citizenship).

(2) Scan of the passport page with photo and name

*Not required if supplied when applying for admission.

(3) Application for University Representation during Certificate of Eligibility Acquisition Process

For Undergraduate

For Graduate

*Not required if supplied when applying for admission.

Submission deadline for (1) and (2): The enrollment deadline

Submit to: global_ad@obirin.ac.jp

*About Immunization History Form

• Exchange students enrolling at JFOU are required to submit an Immunization History Form. Please see the enrollment page on the Moodle student site for details.
• The address of the Moodle student site will be listed together with the letter of acceptance etc. on the My Page for Admission one to two weeks after the enrollment deadline.
• A notification will be sent to your registered email address once the web link listing is complete. Please check the My Page for Admission once you receive that email.
• Please be aware that Moodle student site is not available simply by searching for “J. F. Oberlin University Moodle.”

1: The University only applies by proxy for the status of residence of Student. Please apply directly for any other status of residence.
2: Please return the Certificate of Eligibility immediately if you cancel your application for enrollment at the University.
3: Please take care that you do not apply for multiple Certificates of Eligibility if you are accepted to other universities in Japan as well. A Certificate of Eligibility will not be issued in the event of multiple applications.
4: Proxy Application for the Certificate of Eligibility is not possible if there are problems or omissions with the documents. Please take care to avoid any problems or omissions. Also note that the Immigration Services Agency of Japan may request additional documents in some circumstances.
5: Since the status of residence screening is conducted by the Immigration Services Agency of Japan, part of the Ministry of Justice, JFOU takes no responsibility whatsoever for cases where issuance of a Certificate of Eligibility is delayed or denied.

Office of Admission and Enrollment

Email: global_ad@obirin.ac.jp